01245 329922

Terms of Service

INTERPRETATION

1. The following definitions apply in these conditions:
Buyer: the person, firm or company who purchases the Goods from the Company.
Company: Geaves Surface Solutions Limited, incorporated and registered in England and Wales with company registration number 01462499 whose registered office is at Lyon House, 81 Haltwhistle Road, South Woodham Ferrers, Chelmsford, Essex CM3 5ZA.
Contract: any contract between the Company and the Buyer for the sale and purchase of the Goods, incorporating these conditions.
Delivery Point: the place where delivery of the Goods is to take place under condition 12.
Goods: any goods agreed in the Contract to be supplied to the Buyer by the Company (including any part or parts of them).
Specification: means any specification for the Goods including but not limited to any related plans, designs, drawings, colours, text and logos.

APPLICATION OF TERMS

2. Subject to any variation under condition 4 the Contract shall be on these conditions to the exclusion of all other terms and conditions (including any terms or conditions which the Buyer purports to apply under any purchase order, confirmation of order, specification, industry practice, regular course of dealings, or other document).
3. No terms or conditions endorsed on, delivered with or contained in the Buyer’s purchase order, confirmation of order, specification or other document shall form part of the Contract simply as a result of such document being referred to in the Contract.
4. These conditions apply to all the Company’s sales of Goods and any variation to these conditions and any representations about the Goods shall have no effect unless expressly agreed in writing and signed by a director of the Company. The Buyer acknowledges that it has not relied on any statement, promise or representation made or given by or on behalf of the Company which is not set out in the Contract. Nothing in this condition shall exclude or limit the Company’s liability for fraudulent misrepresentation.
5. Each order or acceptance of a quotation for Goods by the Buyer from the Company shall be deemed to be an offer by the Buyer to buy Goods subject to these conditions.
6. No order placed by the Buyer shall be deemed to be accepted by the Company until a written acknowledgement of order is issued by the Company or (if earlier) the Company delivers the Goods to the Buyer.
7. The Buyer warrants that the terms of its order and any applicable Specification are complete and accurate and not misleading in any way. The Buyer shall indemnify the Company against all liabilities, costs, expenses, damages and losses (including any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal and other professional costs and expenses) suffered or incurred by the Company from a breach of this warranty.
8. Any quotation is given on the basis that no Contract shall come into existence until the Company despatches an acknowledgement of order to the Buyer. Any quotation is valid for a period of 30 days only from its date, provided that the Company has not previously withdrawn it and subject to condition 34.
9. The Buyer must satisfy itself before a Contract is formed that the Goods are suitable for its requirements. No cancellation will be accepted by the Company except in accordance with these Conditions.

DESCRIPTION

10. The quantity and description of the Goods shall be as set out in the Company’s quotation or acknowledgement of order. Where the Buyer has specified that the goods shall be of a certain colour or size, or provided a Specification, that order shall be subject to reasonable commercial variation other than where specifically agreed with the Company.
11. All samples, drawings, descriptive matter, specifications and advertising issued by the Company and any descriptions or illustrations contained in the Company’s catalogues or brochures are issued or published for the sole purpose of giving an approximate idea of the Goods described in them. They shall not form part of the Contract and this is not a sale by sample.

DELIVERY

12. Unless otherwise agreed in writing by the Company, delivery of the Goods shall take place at the Company’s place of business.
13. The Buyer shall take delivery of the Goods within 14 days of the Company giving it notice that the Goods are ready for delivery.
14. Any dates specified by the Company for delivery of the Goods are intended to be an estimate and time for delivery shall not be of the essence. Time for delivery shall not be made of the essence by notice. If no dates are so specified, delivery shall be within a reasonable time.
15. Subject to the other provisions of these conditions the Company shall not be liable for any direct, indirect or consequential loss (all three of which terms include, without limitation, pure economic loss, loss of profits, loss of business, depletion of goodwill and similar loss), costs, damages, charges or expenses caused directly or indirectly by any delay in the delivery of the Goods (even if caused by the Company’s negligence), nor shall any delay entitle the Buyer to terminate or rescind the Contract unless such delay exceeds 180 days.
16. If for any reason the Buyer fails to accept delivery of Goods when they are ready for delivery, or the Company is unable to deliver the Goods on time because the Buyer has not provided appropriate instructions, documents, licences or authorisations:
i. risk in the Goods shall pass to the Buyer (including for loss or damage caused by the Company’s negligence);
ii. the Goods shall be deemed to have been delivered; and
iii. the Company may store the Goods until delivery, whereupon the Buyer shall be liable for all related costs and expenses on an indemnity basis (including, without limitation, storage and insurance).
17. If delivery has not taken place after 20 business days the Company may at its option resell or destroy the Goods without prejudice to the Buyer’s obligation to pay all fees and expenses incurred prior to the date of sale or destruction.
18. The Buyer shall provide at the Delivery Point and at its expense adequate and appropriate equipment and manual labour for loading the Goods.
19. The Company may deliver the Goods by separate instalments. Each separate instalment shall be invoiced and paid for in accordance with the provisions of the Contract.
20. Each instalment shall be a separate Contract and no cancellation or termination of any one Contract relating to an instalment shall entitle the Buyer to repudiate or cancel any other Contract or instalment.
21. The Buyer shall not be entitled to reject the Goods if the Company delivers up to and including 5% more or less than the quantity of Goods ordered, but a pro rata adjustment shall be made to the order invoice on receipt of notice and evidence from the Buyer that the wrong quantity of Goods was delivered.

NON-DELIVERY

22. The quantity of any consignment of Goods as recorded by the Company on despatch from the Company’s place of business shall be conclusive evidence of the quantity received by the Buyer on delivery unless the Buyer can provide conclusive evidence proving the contrary.
23. The Company shall not be liable for any non-delivery of Goods (even if caused by the Company’s negligence) unless the Buyer gives written notice to the Company of the non-delivery within 3 working days of the date when the Goods would in the ordinary course of events have been received.
24. Any liability of the Company for non-delivery of the Goods shall be limited to replacing the Goods within a reasonable time or issuing a credit note at the pro rata Contract rate against any invoice raised for such Goods.

RISK/TITLE

25. The Goods are at the risk of the Buyer from the commencement of loading of the Goods at the Company’s place of business.
26. Ownership of the Goods shall not pass to the Buyer until the Company has received in full (in cash or cleared funds) all sums due to it in respect of:
i. the Goods; and
ii. all other sums which are or which become due to the Company from the Buyer on any account.
27. Until ownership of the Goods has passed to the Buyer, the Buyer shall:
i. hold the Goods on a fiduciary basis as the Company’s bailee;
ii. store the Goods (at no cost to the Company) separately from all other goods of the Buyer or any third party in such a way that they remain readily identifiable as the Company’s property;
iii. not destroy, deface or obscure any identifying mark or packaging on or relating to the Goods; and
iv. maintain the Goods in satisfactory condition and keep them insured on the Company’s behalf for their full price against all risks to the reasonable satisfaction of the Company. On request the Buyer shall produce the policy of insurance to the Company.
28. The Buyer may resell the Goods before ownership has passed to it solely on the following conditions:
i. any sale shall be effected in the ordinary course of the Buyer’s business at full market value; and
ii. any such sale shall be a sale of the Company’s property on the Buyer’s own behalf and the Buyer shall deal as principal when making such a sale.
29. The Buyer’s right to possession of the Goods shall terminate immediately if:
i. the Buyer has a bankruptcy order made against him or makes an arrangement or composition with his creditors, or otherwise takes the benefit of any statutory provision for the time being in force for the relief of insolvent debtors, or (being a body corporate) convenes a meeting of creditors (whether formal or informal), or enters into liquidation (whether voluntary or compulsory) except a solvent voluntary liquidation for the purpose only of reconstruction or amalgamation, or has a receiver and/or manager, administrator or administrative receiver appointed of its undertaking or any part thereof, or documents are filed with the court for the appointment of an administrator of the Buyer or notice of intention to appoint an administrator is given by the Buyer or its directors or by a qualifying floating charge holder (as defined in paragraph 14 of Schedule B1 to the Insolvency Act 1986), or a resolution is passed or a petition presented to any court for the winding-up of the Buyer or for the granting of an administration order in respect of the Buyer, or any proceedings are commenced relating to the insolvency or possible insolvency of the Buyer; or
ii. the Buyer suffers or allows any execution, whether legal or equitable, to be levied on his/its property or obtained against him/it, or fails to observe or perform any of his/its obligations under the Contract or any other contract between the Company and the Buyer, or is unable to pay its debts within the meaning of section 123 of the Insolvency Act 1986 or the Buyer ceases to trade; or
iii. the Buyer encumbers or in any way charges any of the Goods.
30. The Company shall be entitled to recover payment for the Goods notwithstanding that ownership of any of the Goods has not passed from the Company.
31. The Buyer grants the Company, its agents and employees an irrevocable licence at any time to enter any premises where the Goods are or may be stored in order to inspect them, or, where the Buyer’s right to possession has terminated, to recover them.
32. Where the Company is unable to determine whether any Goods are the goods in respect of which the Buyer’s right to possession has terminated, the Buyer shall be deemed to have sold all goods of the kind sold by the Company to the Buyer in the order in which they were invoiced to the Buyer.
33. On termination of the Contract, howsoever caused, the Company’s (but not the Buyer’s) rights contained in conditions 31-33 shall remain in effect

PRICE

34. Unless otherwise agreed by the Company in writing, the price for the Goods shall be the price set out in the Company’s quotation based on a Euro exchange rate as stated in the quotation subject as follows. As the Company purchases most of its supplies in Euros, the Company reserves the right to adjust the exchange rate to the rate in force at the date of delivery.
35. The price for the Goods shall be exclusive of any value added tax and all costs or charges in relation to packaging, loading, unloading, carriage and insurance, all of which amounts the Buyer shall pay in addition when it is due to pay for the Goods.

PAYMENT

36. Subject to condition 39, payment of the price for the Goods is due in pounds sterling not later than the end of the month following the month in which the Goods are delivered or deemed to be delivered.
37. Time for payment shall be of the essence.
38. No payment shall be deemed to have been received until the Company has received cleared funds.
39. All payments payable to the Company under the Contract shall become due immediately on its termination despite any other provision.
40. The Buyer shall make all payments due under the Contract in full without any deduction whether by way of set-off, counterclaim, discount, abatement or otherwise unless the Buyer has a valid court order requiring an amount equal to such deduction to be paid by the Company to the Buyer.
41. If the Buyer fails to pay the Company any sum due pursuant to the Contract, the Buyer shall be liable to pay interest to the Company on such sum from the due date for payment at the annual rate of 4% above the base lending rate from time to time of Barclays Bank PLC, accruing on a daily basis until payment is made, whether before or after any judgment.

INTELLECTUAL PROPERTY

42. To the extent that the Goods are to be manufactured in accordance with the Buyer’s Specification or otherwise in accordance with the Buyer’s instructions, the Buyer shall indemnify the Company against all liabilities, costs, expenses, damages and losses (including any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal and other professional costs and expenses) suffered or incurred by the Company in connection with any claim made against the Company for actual or alleged infringement of a third party’s intellectual property rights arising out of or in connection with the Company’s use of the Buyer’s Specification. This clause shall survive termination of the Contract.

QUALITY

43. Where the Company is not the manufacturer of the Goods, the Company shall endeavour to transfer to the Buyer the benefit of any warranty or guarantee given to the Company.
44. The Company warrants that (subject to the other provisions of these conditions) on delivery the Goods shall be of satisfactory quality within the meaning of the Sale of Goods Act 1979.
45. The terms implied by sections 13 to 15 of the Sale of Goods Act 1979 are, to the fullest extent permitted by law, excluded from the Contract.
46. The Company shall not be liable for a breach of the warranty in condition 44 unless:
i. the Buyer gives written notice of the defect to the Company, and, if the defect is as a result of damage in transit to the carrier, within 3 working days of the time when the Buyer discovers or ought to have discovered the defect; and
ii. the Company is given a reasonable opportunity after receiving the notice of examining such Goods and the Buyer (if asked to do so by the Company) returns such Goods to the Company’s place of business for the examination to take place there.
47. The Company shall not be liable for a breach of the warranty in condition 44 if:
i. the Buyer makes any further use of such Goods after giving such notice; or
ii. the defect arises because the Buyer failed to follow the Company’s oral or written instructions as to the storage, installation, commissioning, use or maintenance of the Goods or (if there are none) good trade practice; or
iii. the Buyer alters or repairs such Goods without the written consent of the Company.
48. Subject to condition 46 and condition 47, if any of the Goods do not conform with the warranty in condition 44 the Company shall at its option repair or replace such Goods (or the defective part) or refund the price of such Goods at the pro rata Contract rate provided that, if the Company so requests, the Buyer shall return the Goods or the part of such Goods which is defective to the Company.
49. If the Company complies with condition 48 it shall have no further liability for a breach of the warranty in condition 44 in respect of such Goods.

LIMITATION OF LIABILITY

50. Subject to conditions 15, 24, and 48, the following provisions set out the entire financial liability of the Company (including any liability for the acts or omissions of its employees, agents and sub-contractors) to the Buyer in respect of:
i. any breach of these conditions;
ii. any use made or resale by the Buyer of any of the Goods, or of any product incorporating any of the Goods; and
iii. any representation, statement or tortious act or omission including negligence arising under or in connection with the Contract.
51. All warranties, conditions and other terms implied by statute or common law (save for the conditions implied by section 12 of the Sale of Goods Act 1979) are, to the fullest extent permitted by law, excluded from the Contract.
52. Nothing in these conditions excludes or limits the liability of the Company:
i. for death or personal injury caused by the Company’s negligence; or
ii. under section 2(3), Consumer Protection Act 1987; or
iii. for any matter which it would be illegal for the Company to exclude or attempt to exclude its liability; or
iv. for fraud or fraudulent misrepresentation.
53. Subject to condition 51 and condition 52 the Company shall not under any circumstances whatever be liable to the Buyer, whether in contract, tort (including negligence) or restitution, or for breach of statutory duty or misrepresentation, or otherwise, for any:
i. loss of profit; or
ii. loss of bargain; or
iii. loss of goodwill; or
iv. loss of business; or
v. loss of business opportunity; or
vi. loss of anticipated saving; or
vii. loss or corruption of data or information; or
viii. special, indirect or consequential damage
suffered by the Buyer that arises under or in connection with the Contract.
54. Without prejudice to conditions 52 or 53, the Company’s total liability arising under or in connection with the Contract, whether arising in contract, tort (including negligence) or restitution, or for breach of statutory duty or misrepresentation, or otherwise, shall in all circumstances be limited to the price of the contract out of which the claim has arisen.

ASSIGNMENT

55. The Company may assign the Contract or any part of it to any person, firm or company.
56. The Buyer shall not be entitled to assign the Contract or any part of it without the prior written consent of the Company.

FORCE MAJEURE

57. The Company reserves the right to defer the date of delivery or to cancel the Contract or reduce the volume of the Goods ordered by the Buyer (without liability to the Buyer) if it is prevented from or delayed in the carrying on of its business due to circumstances beyond the reasonable control of the Company including, without limitation, acts of God, governmental actions, war or national emergency, acts of terrorism, protests, riot, civil commotion, fire, explosion, flood, epidemic, lock-outs, strikes or other labour disputes (whether or not relating to either party’s workforce), or restraints or delays affecting carriers or inability or delay in obtaining supplies of adequate or suitable materials, provided that, if the event in question continues for a continuous period in excess of 180 days, the Buyer shall be entitled to give notice in writing to the Company to terminate the Contract.

GENERAL

58. Each right or remedy of the Company under the Contract is without prejudice to any other right or remedy of the Company whether under the Contract or not.
59. If any provision of the Contract is found by any court, tribunal or administrative body of competent jurisdiction to be wholly or partly illegal, invalid, void, voidable, unenforceable or unreasonable it shall to the extent of such illegality, invalidity, voidness, voidability, unenforceability or unreasonableness be deemed severable and the remaining provisions of the Contract and the remainder of such provision shall continue in full force and effect.
60. Failure or delay by the Company in enforcing or partially enforcing any provision of the Contract shall not be construed as a waiver of any of its rights under the Contract.
61. Any waiver by the Company of any breach of, or any default under, any provision of the Contract by the Buyer shall not be deemed a waiver of any subsequent breach or default and shall in no way affect the other terms of the Contract.
62. The parties to the Contract do not intend that any term of the Contract shall be enforceable by virtue of the Contracts (Rights of Third Parties) Act 1999 by any person that is not a party to it.
63. The formation, existence, construction, performance, validity and all aspects of the Contract shall be governed by English law and the parties submit to the exclusive jurisdiction of the English courts.
64. All communications between the parties about the Contract shall be in writing and delivered by hand or sent by pre-paid first class post:
i. (in case of communications to the Company) to its registered office or such changed address as shall be notified to the Buyer by the Company; or
ii. (in the case of the communications to the Buyer) to the registered office of the addressee (if it is a company) or (in any other case) to any address of the Buyer set out in any document which forms part of the Contract or such other address as shall be notified to the Company by the Buyer.
65. Communications shall be deemed to have been received:
i. if sent by pre-paid first class post, two days (excluding Saturdays, Sundays and bank and public holidays) after posting (exclusive of the day of posting); or
ii. if delivered by hand, on the day of delivery.
66. Communications addressed to the Company shall be marked for the attention of the managing director.
67. The expression “writing” excludes fax, e-mail, or any other form of electronic communications.
68. Nothing in this agreement is intended to, or shall be deemed to, establish any partnership or joint venture between any of the parties, constitute any party the agent of another party, nor authorise any party to make or enter into any commitments for or on behalf of any other party.
69. This agreement constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.
70. Each party acknowledges that in entering into this Agreement it does not rely on any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in this agreement.

© Geaves Surfaces 2017
Geaves Surfaces is a division of
Geaves Surface Solutions Ltd